Protect Microsoft 365 & G Suite Data

Written by Dylan Hodge

Specializing in small business IT solutions and cloud products. Love exploring the latest technology and how it can be applied to businesses of all shapes and sizes to improve their efficiency and profitability.

March 6, 2021

Working in “The Cloud” does not mean your data is backed up!

Many businesses using cloud-based environments such as Office 365 assume their email and related data are easily available to restore from backups, because it’s all ‘in the cloud.’ But the reality is, that’s not the case. For example, with Office 365 there are default limits for how long email files remain in the recycle bin before being permanently deleted. In addition, ransomware or malicious file deletion can permanently destroy email files in the Office 365 environment. The only way to truly protect cloud-based email data is with separate backups

Common cloud misconceptions

  • Myth #1: We don’t need email backup and archiving because Office 365 already does this.
    Office 365 apps only back up deleted files for up to 30 days. Microsoft file sharing apps are not backed up. File sharing is built for real-time collaboration with user content, but it is not designed for data recovery in the case of user error, data corruption, or ransomware. Nor does it address archiving or a completely new set of compliance and eDiscovery challenges. 
  • Myth #2: Email backup and archiving are too expensive. The reality is, for just a few dollars per seat per month, firms can protect valuable data and ensure that accidental or malicious data deletion doesn’t disrupt business. Compared to what could happen to a business if their data disappears, is held hostage, or is corrupted, a few dollars a month per seat seems like a very cheap alternative.
  • Myth #3: Only regulated businesses need data backup and archiving. Most businesses need backup and archiving, whether they know it or not. Although it’s true that regulated businesses like Healthcare, Financial Services and Law Firms have additional requirements regarding data backup, archiving and access, all firms should consider using some form of auxiliary backup and compliance data storage.
  • Myth #4: Backup is over-hyped and doesn’t need to be a priority. Backup is never a priority, right up until the time something goes wrong. Then, it becomes the most important priority for the business. The reality is, without backup any business is at risk.

See just how fast your email can be infected!

So how do I protect my Office 365 or G-Suite data?

There are a variety of backup solutions available on the market. From the native solutions that are not comprehensive and require a lot of effort to manage, to cutting edge cloud solutions such as Dropsuite.

Dropsuite Office 365 Email Backup is our solution of choice. Dropsuite provides a robust and easy to use backup solution for all of your 365 data including Email, OneDrive, SharePoint, Groups, Contacts, Calendars, Tasks and even your Microsoft Teams data.

Don’t become the next ransomware victim, make sure your cloud data is protected and recoverable. Click the button below to get started with Dropsuite and Daxtech IT Solutions today.

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